How to Block Rooms for a Wedding
You bought the dress, found the perfect photographer, booked your dream venue, and sent out the invitations. Now it’s time to make sure that your guests have a place to stay as they celebrate your big day. Follow these tips for reserving wedding room blocks so that everyone is stress-free.
Explore 5 tips to learn how to block rooms for a wedding:
1. Get an idea of who will need accommodations.
With the popularity of couples’ personalized wedding websites, it’s easy to attach a simple Google Form, Survey Monkey, or other polling service link to the RSVP page (if this is how you are recording the guest list). Have guests indicate whether or not they will need lodging to get a sense of how many rooms you will need to reserve. This will spare the stress of under-filling the room block obligation.
2. Look for a hotel that is friendly to all budgets.
Traveling can be expensive, especially if you are planning a destination wedding. Go with a hotel that is comfortable, but keep in mind the budgets of all your guests and perhaps opt for a $160 per night hotel instead of a $500 per night one.
3. Think about location.
You don’t want your guests to jump through hoops to get to the wedding venue. Unless the venue is the hotel, reserve lodging that is a convenient distance away. This could also be useful in the punctuality department.
4. Try getting some help.
It can be a hassle to keep track of quotes from different hotels. Websites like Passkey can help event organizers manage your room blocks and streamline the communication process with venues.
5. Ask the right questions.
When booking, make sure you know the hotel’s policy. Know the minimum number of rooms required to book; contract details, such as cancellation policies; and any perks the hotel may offer for booking a room block. Bring up your concerns and questions before committing.
UP NEXT: How to find your perfect wedding venue.